Leveraging Locations to Speed Up Searching and Display

Note: The concept of Locations is included in Open-AudIT Community, Professional and Enterprise. However, some features, like Maps, are only available in the Professional and Enterprise versions.

Open-AudIT includes several tables designed to hold supporting information that enrich the information an audit retrieves from a device. The Locations table allows administrators the opportunity to define physical locations, which can then be assigned to devices. Once a Device is assigned a Location, reports can be run for each Location, additional Dashboard widgets are populated, and a graphical google Map becomes available showing each location and the number of devices assigned there.

1. Identify the Locations where the devices you will audit are physically located
2. Create your Location entries
   1. Select Manage / Locations / List Locations from the Open-AudIT menu
   2. To create a new entry click the Create button in the top-right hand corner
   3. The key items here are the Latitude and Longitude of the address.  These fields will be auto-populated by clicking the Get Lat/Long button as long as the server has internet access, otherwise, you can use a free online service such as http://mygeoposition.com/
   4. More information on Locations can be found HERE: Locations
3. Once your Locations are created you need to assign devices to them
   1. The easiest way to assign devices to a Location is automatically when the device is discovered. See more on Device Discovery HERE: Building your Network Discovery
   2. If your database already has devices in it and you need to assign them to a Location or change the existing Location, you can simply do a Bulk edit operation; How to Bulk Edit device attributes
4. Now that you have defined your Locations and assigned Locations to Devices you can...
   1. View your devices on a Google map. Requires your Open-AudIT server to have internet access and either Professional or Enterprise edition.
   2. View Devices by location, select Manage / Locations / List Locations from the Open-AudIT menu

Note 1: You should define your Locations before creating and running your Discoveries, as devices can automatically be assigned to Locations. However, Device Locations can always be edited later if needed.

Note 2: Locations can be assigned to specific Organizations, so it's important these be configured before adding Locations. More information on Organizations is available HERE: Organizing your Devices and Users